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Web Tools

Contents

Overview of Web Tools

The Web Tools tab holds the options available for use by an administrator to manage kinetic websites. These options include account publishing permissions and webmaster e-mail addresses. The administrator has many choices available to search accounts and manage these options.

The layout of the Web Tools screen follows the standard kinetic Manager screen layout. For a general description of the layout, refer to the Screen Layout section of the kinetic Manager Overview.

 

Match This Account Criteria

While working with tasks under the Web Tools tab, it is often helpful to limit the number of accounts which appear for selection. The primary screen for the Web Tools tab lists the account details by which selection results can be limited.

Tasks which use the account criteria entered are listed in the task menu bar beneath the "Match This Account Criteria" title bar. Tasks which do not use account criteria are listed in the menu bar above this.

The kinetic Manager "remembers" any criteria entered on this screen. If criteria are entered, they are re-displayed upon return to the Match This Account Criteria screen. Click the Clear button to remove any previously entered criteria.

Entering account criteria is optional.

  • E-mail Address

    Enter a complete or partial e-mail address to limit results to only accounts containing the value entered. Any account which partially or completely matches the value will be displayed, i.e.- a criteria of "ob" matches bob@some.org, oboe@some.org, and jeffob@someother.org.

    If the domain name portion of an e-mail address is entered, it must be complete and it is evaluated separately, i.e., "jeff@som" would result in an error because it is not a complete and valid domain name. "b@some.org" would list all accounts which have 'b' in their name and are in the "@some.org" domain.

  • Full Name

    Enter a complete or partial name to limit results to only accounts containing the value entered within the first or last name (user accounts) or the entity name (entity accounts). Note that for user accounts, the last name is listed first and is seperated from the first name by a comma. For example, to find an account belonging to Verner Vinge, enter "Vinge, Ve".

  • Account Type

    Check one or more of the check boxes to limit results by account type. Note that checking all these boxes is the same as not checking any of them (the first places no limit on the account type, where the second "limits" the account type to all account types). User accounts are those accounts which belong to individuals. Entity accounts are those accounts which are generic, organizational accounts. Web Publisher accounts are any accounts which have web publishing permissions enabled.

  • Group

    Select group(s) to limit results to only accounts which are members of the selected group(s) and their children group(s). Multiple groups are selected by holding down the CTRL key and clicking on the additional group(s). To unselect groups, hold down the CTRL key and click the selected group(s). Alternately, click the Clear button to clear all criteria entered.

  • Account Status

    Check one or more of the check boxes to limit results by status. Note that checking all these boxes is the same as not checking any of them (the first does not place a limit on the account status, where the second limits the account status to all listed account statuses).

  • Primary (Sort Multiple Accounts by)

    This criteria controls how accounts found are sorted when displayed for selection. It does not effect which accounts are listed.

  • Secondary (Sort Multiple Accounts by)

    This criteria controls how groups of similar results are sorted when displayed for selection. It does not effect which accounts are listed.

  • Clear (button)

    Click this button to clear all previously entered criteria.

 

Publishing Permissions

The Publishing Permissions task is used to add new publishing permissions or remove existing web publishing permissions for accounts. Publishing Permissions uses the account criteria that may have been entered on the Match This Account Criteria page. Select Publishing Permissions from the menu bar below the task title bar.

Web Publishing Permissions must be added to an account to have the ability to place content in directories for an organization's website(s). Publishing Permissions control which directories an account can read and write files on the web server using FTP.

When a publishing permission is assigned for a particular directory, it includes any subdirectories under the assigned directory.

The Site Location of a publishing permission lists the website for the publishing permission is assigned. Depending on the organization, there can be several sets of entries possible. When listed in the Site Location drop down, the first site location in a set includes all websites in the organization. The following site location entries include only a specific website in the organization.

For example, if...

  /Some:/
  /Some:/www.some.org/
  /Some:/secure.some.org(https)/

...were listed, the first includes all websites for the organization. The second includes only the http://www.some.org website. The third includes only the secure https://secure.some.org website.

Certain directories, such as the /logs directory for a website, are "read only". They can only have their contents downloaded and viewed. They cannot be updated or changed by an account.

When publishing permissions are added for an account, the FTP Host and FTP User ID that the account must use to access the web content directories are listed. This information, plus the account's password, are what must be set in an FTP Client program's session profile to FTP to the website. This information is displayed at the top of the publishing permission(s) for a given website.

Publishing Permissions Summary

The Publishing Permissions screen potentially lists a lot of information. Further, this information is not always the same from account to account. Depending on the permissions assigned, the website(s) chosen, and the directories granted, the publishing permissions for an account can become complex and potentially confusing.

The following information can be listed for each individual Publishing Permission:

  • Site Location

    This is the organizational location of the website within kinetic Manager. This determines the website(s) to which the permission applies.

  • Directory

    This is the starting directory of the web content that can be edited by the account with this publishing permission. A value of "/" indicates the content throughout the entire website can be edited (with the exception of read-only files such as the logs). A value such as "/www" indicates only content in the "www" directory and below can be edited. This is always displayed for a publishing permission.

  • Site Description

    This is the name given to the website. This can be any appropriate name, and is internal to kinetic Manager. This is always displayed for a publishing permission.

  • Public Website

    This is the content area that is visible on the Internet using a web browser. To edit content for this area, use the directory path listed next to 'FTP Directory' when you FTP to this site. The 'URL' shows the web address entered in a web browser to view this content over the web. This is displayed only if the publishing permission includes a content area for a standard http website.

  • Secure Website

    This is the content area that is visible on the Internet using a secure (SSL) web browser connection. To edit content for this area, use the directory path listed next to 'FTP Directory' when you FTP to this site. The 'URL' lists the web address to enter in a web browser to view this content over the web. This is displayed only if the publishing permission includes a content area for a secure https website.

  • Logs

    This is the content area that can only be viewed via an FTP client. These are the website access and error logs recorded by the web server. They can only be downloaded and viewed. You cannot upload to this directory. Use the directory path listed next to 'FTP Directory' when you FTP to the site to retrieve the log files. There is no URL listed as these files cannot be viewed with a web browser. This is displayed only if the publishing permission includes the log directory of the website.

  • Web Applications

    This is the content area from which your own custom-written Java web applications and/or JSP (JavaServer Page) applications for your website will run. To edit content for this area, use the directory path listed next to 'FTP Directory' when you FTP to this site. The 'URL' lists the web address to enter in a web browser to view this area of content on the web. This is displayed only if the publishing permission granted includes content for web-based applications. Note: Web applications are not currently enabled in the kinetic service. However, in the future this content location will be where you will be able to place your own custom-written Java web applications and/or JSP (JavaServer Page) applications for your website(s).

 

Adding a New Publishing Permission

  1. On the Match This Account Criteria page, enter any optional criteria to limit the results to be displayed for selection.

  2. Click Publishing Permissions on the task menu.

    If no accounts match the optional criteria, a status message indicates this.

    If accounts are found which match the criteria entered, they are displayed.

  3. To select an account to work with, click on the link for that account under the heading "E-mail Address".

    To cancel selecting an account and return to the Match This Account Criteria screen, click Cancel.

  4. The current publishing permissions assigned to the account are listed in the "Current Publishing Permissions" section. Review this section before assigning new publishing permissions. Note: Depending on how publishing permissions are added, certain directories or websites may end up with more than one set of publishing permissions which allow the account to publish therein.

  5. Select the website for this publishing permission from the Site Location list. To apply the permission to a specific site, select the site in the list. To apply the permission to multiple sites (if applicable) within the organization, select the first selection in the list as described above (i.e., select the item that does not include the domain name or domain name(https)).

  6. Enter the Starting Directory in the text box next to the label "Directory". This permission will apply to this directory and all child directories. A value of "/" indicates the content throughout the entire website can be edited (with the exception of read-only files such as the logs). A value of "/www" indicates that only content in the "www" directory and below can be edited. You can specify any directory that currently exists. If you want to apply a publishing permission to a directory that does not currently exist, you must first create the directory on the website with an FTP client, and then you can assign the publishing permission to the directory in kinetic Manager.

  7. Click Save. The Add Publishing Permission Confirmation page displays.

  8. On the confirmation screen, review the publishing permission to be added.

    If the information is incorrect, click No to return to the previous screen and make corrections.

    If it is decided not to add this or any more publishing permissions, click Cancel to return to the Match This Account Criteria page.

    If the information is correct, click Yes. The kinetic Manager attempts to add the selected publishing permission.

  9. If the directory does not exist on the website, the confirmation screen displays a status message indicating the permission cannot be saved. Use an FTP client to create the directory on the website, then click Yes.

    If the directory exists on the website, a status message indicating the success or failure is displayed. The Publishing Permissions screen redisplays with the updated permissions.

  10. When all publishing permissions have been added or removed, click Finished to return to the Match This Account Criteria screen.

 

Removing a Publishing Permission

  1. On the Match This Account Criteria page, enter any optional criteria to limit the results to be displayed for selection.

  2. Click Publishing Permissions on the task menu.

    If no accounts match the optional criteria, a status message indicates this.

    If accounts are found which match the criteria entered, they are displayed.

  3. To select an account to work with, click on the link for that account under the heading "E-mail Address".

    To cancel selecting an account and return to the Match This Account Criteria screen, click Cancel.

  4. The current publishing permissions assigned to the account are listed in the "Current Publishing Permissions" section. Review this section to find the publishing permission(s) to be removed. Note: Despite removing an account's ability to publish to a certain directory, there could be other publishing permissions which still grant permission for that directory. It may or may not be desired to remove those permissions as well, depending on what permissions are to be allowed and why. Review the permissions carefully.

  5. Select one or more publishing permissions to remove by placing a check mark in the check box next to the permission to be removed.

  6. Click Remove. The Remove Publishing Permission Confirmation screen displays.

  7. On the confirmation screen, review the list of publishing permissions to be removed.

    If the information is incorrect, click No to return to the previous screen and make corrections.

    If it is decided not to remove any publishing permissions, click Cancel to return to the Match This Account Criteria page.

    If the information is correct, click Yes. The selected publishing permission(s) are removed. The Publishing Permissions screen redisplays with the updated permissions. A status message indicating the success or failure of the removal is displayed.

  8. Click Finished to return to the Match This Account Criteria screen.

 

Webmaster E-mail Summary

The Webmaster E-mail task is used to make changes to the special webmaster e-mail accounts. Webmaster E-mail makes limited use of the account criteria that may have been entered on the Match This Account Criteria screen. Select Webmaster E-mail from the task menu below the task title bar.

Webmaster e-mail accounts are created when a website is first established. Webmaster accounts are not true accounts. They do not have a password nor a mailbox which can be accessed with a mail client. They cannot be used to log in to any part of the kinetic service.

E-mail which is sent to a webmaster e-mail address for a website is forwarded to the account(s) specified in its E-mail Forwarding. If no addresses have been specified, the e-mail is discarded. E-mail sent to the webmaster of a website can be forward to up to 12 other accounts.

The webmaster e-mail alias will have an e-mail domain matching the organization's e-mail domain, and not the web site's domain name. For example, if the web site is http://www.some.k12.mo.us, but the e-mail domain for the organization is @some.k12.mo.us, then the webmaster alias e-mail address will be webmaster@some.k12.mo.us.

Webmaster accounts do not have a mailbox and cannot save e-mail which is sent to them.

An autoreply can be set for a webmaster e-mail address. An autoreply e-mail is sent in response to any e-mail message received.

 

Viewing the Webmaster E-mail Settings

  1. On the Match This Account Criteria screen, enter optional criteria to limit the results displayed for selection. Note that only criteria applicable to webmaster accounts will have an effect.

  2. Click Webmaster E-mail on the task menu.

    If no webmaster accounts match the optional criteria, a status message indicates this.

    If webmaster accounts are found which match the criteria, they are displayed.

  3. To select a webmaster account to modify, click on the link for that account under the heading "E-Mail Address".

    To cancel and return to the Match This Account Criteria screen, click Cancel.

 

Setting Webmaster E-mail Forwarding

Setting e-mail forwarding will cause e-mails received to be sent (forwarded) to the e-mail address(es) specified.

  1. Enter the address(es) to forward e-mail to in the "Forward E-mail to:" text box.

    For a webmaster e-mail account, up to twelve e-mail addresses can be entered.

    In the text box next to the heading "Forward e-mail to:", enter up to twelve e-mail addresses. Multiple e-mail addresses must be seperated by commas, spaces, or a new line. Spaces after a comma are optional.

  2. Click the Cancel button to cancel the changes to the account and return to the Match This Account Criteria screen.

    Click Remove in the E-mail Forwarding section to remove the settings and stop forwarding of e-mail. The Remove E-mail Forwarding Confirmation screen appears.

    Click Save in the E-mail Forwarding section to save the e-mail settings. The Modify Webmaster E-mail Forwarding Confirmation screen appears.

  3. On the confirmation screen, review the information entered.

    If the information is incorrect, click No to return to the previous screen and make corrections.

    If it is decided not to modify this webmaster account, click Cancel to return to the Match This Account Criteria screen.

    If the information is correct, click Yes. The webmaster account will be modified accordingly and the Match This Account Criteria screen displayed. A status message indicating the changes to e-mail forwarding settings displays under the task title bar.

 

Setting Webmaster E-mail Autoreply

Setting e-mail autoreply will cause an automatic e-mail to be sent back in reply to a received e-mail.

  1. Enable or Disable E-mail Autoreply

    To enable e-mail autoreply, select the Enabled option. To disable e-mail autoreply, select the Disabled option.

  2. Enter or Update the Message Body

    If e-mail autoreply has ever been enabled for this webmaster account, there will be a message displayed in this text box. Make desired changes to this message. This is the message which will be sent back to the sender of any e-mail received if E-mail Autoreply is enabled.

  3. Click Cancel to cancel the changes to the webmaster account.

    Click Save in the E-mail Autoreply section to continue the process of modifying the webmaster account. The Modify E-mail Autoreply Confirmation screen will appear.

  4. On the Modify Webmaster E-mail Autoreply Confirmation screen, review the information which was entered.

    If the information is incorrect, click No to return to the previous screen and make corrections.

    If it is decided not to modify this webmaster account, click Cancel to return to the Match This Account Criteria screen.

    If the information is correct, click Yes. The webmaster account will be modified and the Match This Account Criteria screen displays. A status message indicating the e-mail autoreply settings have been updated displays under the task title bar.