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Groups allow you to organize accounts into logical groupings, and every account must belong to a group. Additionally, groups determine basic services that accounts may use. If your account has been given permission to administer groups, the Groups tab is displayed below the kinetic Manager heading and you can click it to start working with groups.
The layout of the Groups screen follows the standard kinetic Manager screen layout. For a general description of the layout, refer to the Screen Layout section of the kinetic Manager Overview.
Groups form a tree-like hierarchy, with each group having a single parent group above it. The topmost group in every organization is represented by /your-organization-name:/ in the kinetic Manager application and is referred to as the "organization's root group", or "org-root group" for short. This group is the starting point for the creation of all groups for your organization.
As you create groups for your organization, give thought to how you want to organize and manage your accounts. Exactly what groups, how many (or few) of them you create, and the parent of each group is up to you.
For example, assume you are an admin for NetAce High School. You intend to create accounts for the school's staff and students. You could begin by creating a group for both of these. The parent of each would be /YourOrg:/ (the org-root group). The school's staff consists of school administrators, support personnel, facilities personnel and faculty. Each of these could be created as a group. Each would have as its parent the staff group. Additionally, the support personnel group could have child groups of clerical, ESL, and teaching assistants. These three groups would have as their parent group the support personnel group. The students group could be organized by grade. Child groups named Tenth, Eleventh, and Twelfth could be created under the students group. If represented as a tree, these groups appear like the following:
/YourOrg:/ | +---------------------------------------------------+ | | staff students | | +------------+----------------+----------+ +---------+----------+ | | | | | | | facilities school-admins support faculty Tenth Eleventh Twelfth | +---------+------+ | | | clerical ESL TA
Within kinetic Manager, groups are displayed like directory structures and are typically listed in alphabetical order within lists. For example, kinetic Manager would display the example groups shown above like the following:
In addition to organization of accounts, groups also allow you to set group permissions that affect the basic services that accounts may use. For example, you can set group permissions that allow accounts to set e-mail forwarding addresses and e-mail autoreply. Group permissions are described in the Modify Group section of this document.
The primary screen for the Groups tab lists the groups that you may select. Tasks which use the Group list are displayed in the task menu beneath the "Match This Group" title bar. Tasks which do not use the Group list are displayed in the menu bar above the title. For example, you may click Add Group without selecting a group from the list, but you must select a group before you click Modify Group.
To add a group, do the following:
Modify Group allows you to change the name of a group and various settings.
The Group Name section contains the following options:
Group Name: The name of the group, preceded by the organization name and any parent groups.
Maximum Accounts: It specifies the maximum number of accounts that can exist in this group and its child groups. Leave the field empty to remove the limit on the number of accounts. If the Maximum Accounts setting is available for your organization, it will only be displayed for first level groups (i.e., the first level of groups in your organization).
Important: The Maximum Accounts setting may be overidden by a maximum number of accounts setting for your organization. kinetic Manager displays an error if you try to specify a value that is higher than the organization setting. For assistance with the organization value, please contact MOREnet.
Expire E-mail: It specifies the number of days that messages may exist in the mailboxes of accounts in this group before the messages are automatically deleted. Only messages in the Inbox and Trash folders are automatically deleted. This setting only affects enabled or disabled accounts--e-mail messages of expired or removed accounts are not automatically deleted. Leave the field empty to not expire e-mail (i.e., mail is never deleted automatically by age), specify 0 to inherit the expiration value from the parent group, or specify a value from 1 to 365. For example, if you specify 5 in this setting, any e-mail that is 5 days old (or older) is automatically deleted from the mailboxes of the accounts in this group. If subgroups have a value of 0, the accounts in those subgroups will be subject to the same mail expiration.
A zero value is the default setting until an administrator changes the setting for a group. This allows an administrator to set the expiration setting in a top-level group and the child groups automatically inherit the parent group's setting. If you specify a zero value and the parent group also has a zero value, the inheritance continues up the group structure until an empty or non-zero value is reached. To assist you, the Note above the setting displays the inherited value and group from which the value is inherited if you specify a zero value.
Note: If you are unsure about the the location of the group in the group structure, review the path that is shown next to the Group Name setting; somewhere in this directory-like path you will find the name of the group from which the value is inherited.
There are three Group Permissions which can be enabled or disabled:
To modify a group, do the following:
Modify Group affects the permissions for a group, and in turn these apply to each account that is a member of the group. If a group has a permission and it is removed, something must happen to the existing information that account holders may have specified for options related to the permission.
If a permission is added, or a permission is upgraded, the account holder sees additional options in My Account. For example, if a group has the Use My Account tab to change e-mail forwarding settings permission, and it is upgraded to Use My Account tab to change e-mail forwarding settings with multiple e-mail addresses, the account holder may now specify up to 12 addresses in My Account. If the account holder had specified an e-mail address for e-mail forwarding, it is retained and the account holder may now specify more addresses. Upgrades and additions to group permissions do not trigger automatic e-mail messages from kinetic Manager that detail the changes to group permissions.
If a permission is removed or downgraded, information in the database may need to be adjusted for an account, and adjustments may trigger automatic e-mail messages that detail the changes to group permissions. The triggering of e-mail messages and adjustment to account information follows these rules:
Remove Group allows administrators to remove existing groups. To remove a group, you must first select the group to remove from the Group list on the Match This Group screen. Note that all accounts in a group must be moved to another group (or the accounts must be removed and expunged if they are no longer needed) before you can remove the group. In addition, the group cannot be removed if it contains child groups. If accounts are still members of the group or the group has child groups, you receive an error message. To remove a group, do the following:
Modify Modem Settings allows you to modify the modem pool settings for the selected group.
Note: Modem pools are not offered as a new service to MOREnet members.
Follow these steps:
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